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Project Management Specialist I

Rome, New York

The Project Management Specialist oversees tasks related to the newstart and execution of USAF programs and contracts.   The objectiveof this position is to provide full time on-site, Systems Engineering andTechnical Assistance (SETA) Programs and Contracts support to the assignedProgram Manager at Air Force Research Lab, Rome, New York.
Essential Duties and Responsibilities:

The qualified candidate must be highly organized, able to perform in afast paced, complex environment and adapt to changing priorities. The following are just some of the key duties and responsibilities.

  1. Provide research expertise and program administrative support ofGovernment activities with regard to procurements, schedules (technical andadministrative), technical risk, user impact, and technology transfer efforts.
  2. Coordinate projects and tasks relating to acquisition programs formultiple products in varied functions of the life cycle phases.
  3. Highlight relevant information in contract deliverables, develop andprovide program progress reports and briefing materials. Assist in planning,organization, and execution of Quarterly/Interim Program Reviews (QPR/IPR).Assist in preparing program briefs and other program documentation.
  4. Strong ability to audit monthly financial and contract execution reports, providing detailed analysis to Government Program Manager.  Assist in performing financial management tasks such as monitoring obligation and expenditure rates for each contract,and developing and maintaining Phase/Expenditure Plans and earned value management.Prepare corresponding financial status reports that summarize overall financial progress broken out by CLIN (labor, travel, ODC). Have a working knowledge of Baseline Change Requests (BCRs) such as No Cost Extensions (NCE) and Engineering Change Proposals (ECPs). Create New Start Packages to include Statement of Work (SOW) and Contract Date Line Requirements (CDRLS) for new contracts. Coordinate Military Interdepartmental Purchase Requests (MIPR) activities between outside Government agencies, Contracting Officer and Program Manager.
  5. Communicate and coordinate with a wide range of Program Directoratestaff, contractors, vendors and Department of Defense test organizations.
  6. Assist with preparation, maintenance, and tracking monthly, quarterly,annual and final contract deliverables analyses and assessments to includeContract Quad Charts, milestone schedules, modifications and otherdocumentation to assess necessary actions to ensure contracts are in technical,schedule and cost compliance.
  7. Research, write and edit various reports and documents including required briefings, informational papers, Statements of Work (SOW), Independent Government Cost Estimate (IGCE), and Technical Evaluations.
  8. Assist with preparation and maintenance of files, caseiles,e-caseiles, etc. for each contract including official correspondence,contracts, statement of work, original proposal and any subsequentodifications, official guidance, invoices, and all reports or deliverables.
  9. Respond to queries from Project Managers, Budget Analysts, Logisticians,Vendors, and others, relative to problems, status, and questions involving contracts issued in support of the mission.
  10. Perform research, designs and determines solutions and prepare recommendations; evaluate performance, reliability and other relevant factors;integrate and coordinate several activities.
  11. Assist with comprehensive archive management, including compilation,retention, logging, indexing, retrieval and storage of correspondence,presentation and financial files including briefings, final reports, technical papers and other documents.
  12. Review final technical reports up to Secret for security markings i.e., FOUO,Data Rights, Copyrights, Distribution Statements, Critical Technology,Premature Dissemination, and Export Control. Format and edit final technical reports for final publication according to DoD Directives.
  13. Work well with others in the organization as well as with outside government agencies, private sector companies and Universities and other government SETA eams.

Basic Qualifications:

  1. BS in a technical field or 5 years of project management experience maybe used in lieu of educational requirements. Highly organized, self-starting professional, with a demonstrated ability to write reports and briefing materials as outlined above.
  2. Previous work with the Air Force Research Laboratory, DARPA and a background working with military or civilian government agencies on contracting or R&D is highly desired.
  3. Proficient with Microsoft Applications (Excel, Outlook, PowerPoint,Project, Word), and familiar with Adobe Acrobat and SharePoint.  Familiarity with TFIMS, WAWF, CLARITY, STINFO, Safe Access File Exchange,DODIIS Web transfer portal, AFRL’s e-casefiles.
  4. Proficient with Microsoft Applications (Excel, Outlook, PowerPoint,Project, Word), and familiar with Adobe Acrobat and SharePoint.  Familiarity with TFIMS, WAWF, CLARITY, STINFO, Safe Access File Exchange,DODIIS Web transfer portal, AFRL’s e-casefiles.


Must be a U.S. citizen.  A minimum of a Top Secret clearance is required to start, with full eligibility to a TSCI once on the program. All tasks must be conducted in full compliance with DoD security regulations.

To Apply:

Email Resume